To gain access to most DID-ACT courses, registration on the Moodle platform is required. Login is possible either via Shibboleth with university credentials or via self-registration using any email address. In the course of the registration procedures the following user data of a participant will be stored:
- first name and surname,
- email address,
- role (student or educator)
All personal data of participants collected in the course of registration shall be processed in accordance with the applicable data protection laws. This also applies for storage for a limited period of individual connection data for the study platform, which is necessary for system-related reasons. Disclosure of the data to third parties is excluded unless the user permits this or the operator is obliged to surrender data on the basis of provisions of law. All registered participants may at any time request in writing information from the DID-ACT project coordinator (email@example.com) on the personal data concerning them that is stored on the platform or that all their data be erased. In the case that usersuse their central university account for logging in to Moodle, only the user data stored in Moodle (i.e. personal profile data) will be erased and not the central university account. Excluded from the erasure are contributions published by Moodle participants in forums, chats, blogs, wikis etc. / files made available by them for accessing, which will remain available until the respective Moodle course has been deleted.
Type of stored data
Following registration on the DID-ACT platform, besides the user data additional data voluntarily entered by the participants from the moment of registration and/or data that arises in the course of use, so-called usage data, will be electronically stored in a database; this includes both automatically generated information and information entered by the participants.
- The time when you access components of the platform and which components you access and the activities you participated in. Neither course moderators (e.g. in the role of “trainer”) nor other course participants (e.g. in the role of “participant”) have access to those log files and the database.
- Depending on the settings of the respective activities, personal contributions concerning activities and in forums, wikis, blogs or tasks etc. will be visible in the course. That data may be used by the teacher (in the role of “trainer”) for teaching purposes only and may only be used by course participants (in the role of “participant”) for study purposes related to the course insofar as this is necessary for the performance of tasks and, with due consideration for the principle of data economy, the data processing is proportionate to the purpose associated with it.
- The persons entrusted with the technical management of the Moodle platform (e.g. in the role of “administrator”) and the database and web server shall have access to all the personal data stored in the system. They may only process that data insofar as it is necessary to ensure the operation of Moodle.
In addition, the Moodle platform uses two types of cookies.
- MoodleSession (session cookie): this cookie must be permitted so that when you access Moodle the login is retained from page to page. After you log off or close the web browser the cookie is erased.
- MoodleID (login cookie): this cookie is used for greater convenience of use; it stores the username in the web browser. The cookie is retained after you log out of the e-learning system, so that the next time you log in your username will already appear. This cookie does not need to be permitted as a mandatory requirement.
General obligations of users
Upon registering, the user is granted a simple, non-transferable right to use this platform. Memory space provided to the user may only be used to store the created content. All users are obliged to treat the data of other users accessible to them as strictly confidential and, as a rule, refrain from passing it on to third parties without the written consent of the data subject. This particularly applies for the names and email addresses of other users registered in the system. This platform serves the exclusive purpose of preparing and carrying out Moodle courses for the DID-ACT project and communication between participants and educators. Any other use of the platform, e.g. for other private and/or commercial purposes, is prohibited. All users are obliged to comply with the provisions of law, particularly the provisions of copyright law and data protection regulations. If users set up links to external websites, they must ensure in advance that the linked external websites do not have any unlawful content.
As a rule, all users are prohibited from doing the following on the study platform:
- altering, erasing or suppressing data or rendering it unusable without authorisation and/or using it otherwise than for its designated purpose.
- distributing, in particular, materials of unconstitutional organisations or their ideology.
- making injurious, offensive or defamatory statements concerning other persons.
Handling of copyrights
Works capable of copyright protection or parts thereof, such as course materials, templates, photographs etc., which are used in the DID-ACT courses and/or are created explicitly for a course are available under a Creative Commons license and therefore may be adapted and used outside the course room or passed on to third parties.
Data protection declaration
I have familiarized myself with the terms and conditions of use and the information provided under data protection laws. I hereby acknowledge the terms and conditions of use. I understand that for the purpose of participation in DID-ACT courses required personal data will be processed.
I agree to the processing of the data recorded by me in the “personal profile” and the contributions published by me under my name as well as to the use of the files provided by me within the framework of the Moodle course. I understand that I may withdraw this consent at any time by sending an email to firstname.lastname@example.org
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